Features - Fitplex Gym Management Software

Module 1

In Free plan

Member Management

Complete member lifecycle — from registration to renewal, with every detail tracked.

Add/Edit Members

Family Linking

Link husband-wife-kids under one account for easy family membership management.

Free Data Migration

Migrate Excel/CSVs, or let our team extract your data even if your old gym software has NO export function — 100% free.

Member Timeline

Full history of payments, attendance, plan changes — everything in one view.

Member ID Cards

Generate professional printed ID cards, pairable with an RFID card for gate entry.

Freeze & Transfer

Freeze/hold memberships and transfer members between branches easily.

Module 2

Partly in Free

Billing & Payments

Handle every transaction with GST compliance and automated follow-ups.

One-Click Invoice

GST-compliant invoice generation in a single click. Professional and instant.

Partial Payment Tracking

Track who owes what. See pending balances and payment history at a glance.

Multiple Payment Modes

Accept cash, UPI, card, bank transfer — all tracked in one place.

Auto Payment Reminders

WhatsApp reminders at 30d, 7d, 3d, 2d, 1d before expiry — fully automated.

WhatsApp Receipts

Payment receipts sent via WhatsApp automatically after every transaction.

Discounts & Coupons

Create and manage discount codes, coupons, and special offer pricing.

Module 3

Partly in Free

Attendance & Access Control

Multiple check-in methods with automatic expired member blocking.

AI Powered

Face Recognition

Check-in via desktop or mobile camera. No cards, no fingerprints — just walk in.

Works on desktop + mobile camera
2-second recognition
Auto-deny expired members

Face Scan Active

Door Lock

Biometric Door Lock Integration

Connect with existing hardware gate locks for seamless automated access control at your gym entrance.

RFID card & wristband gates
Biometrics (eSSL, ZKTeco integration)

Biometric Automated Door Lock Entry Gate

Thumb Impression & RFID

Members check in with a fingerprint or an RFID card or wristband at the gate.

Fingerprint scanners (eSSL, ZKTeco)
RFID cards & wristbands
Time-in/time-out tracking

Attendance Reports

Complete attendance analytics with time-in/time-out and trend reports.

Daily/weekly/monthly reports
Member-wise attendance history
Export to PDF/Excel

Module 4

WhatsApp Automation

Automated messages that increase renewals by 70% — zero manual effort.

5-Tier Renewal Reminders

Auto reminders at 30, 7, 3, 2, and 1 day before membership expiry.

Welcome Messages

Automatic welcome message sent to every new member on joining.

Payment Receipts

Instant receipt sent via WhatsApp on every payment transaction.

Birthday & Anniversary

Automatic birthday and anniversary wishes to keep members engaged.

Bulk Broadcast

Send announcements, offers, and updates to all members at once.

Custom Templates

Create and manage your own message templates for any occasion.

Automated WhatsApp fee reminder - member renewal preview

Module 5

AI Diet & Workout Plans

AI drafts the plan, your trainer approves it, the member gets it in the app. On Pro.

AI · Growth & Pro

AI Workout Plans

Built around your actual equipment, the member's goal and any injuries on file. One tap to assign.

Equipment-aware — uses YOUR gym's equipment
Injury & condition safe — excludes risky exercises
Trainer reviews & edits before assigning
Progressive overload week by week

Workout and fitness plan builder in the Fitplex trainer portal

AI · Growth & Pro

AI Diet Plans

Indian regional cuisine support with allergy exclusions, macro tracking and calorie calculation.

Indian regional cuisine support
Allergy & preference exclusion
Macro & calorie calculation
Delivered straight to the member app

HD Library

600+ Workout Videos

Empower your members to train correctly. Complete HD exercise video library accessible anytime in the member app.

600+ high-definition form videos
Access anytime in the member app (Android & iOS)
Search by target muscle groups
Cuts down personal trainer costs

Module 6

Enquiries & Trial Passes

Log every walk-in, issue trial passes, and turn visitors into members.

Walk-in & Enquiry Log

Record every walk-in and phone enquiry with contact details and a callback date.

Trial & Guest Passes

Issue trial passes, track guest visits, and convert them into paying members.

Follow-up Reminders

Never miss a follow-up — the front desk gets a reminder on the day you set.

WhatsApp the Enquiry

Send package details, offers and a UPI payment link straight from the enquiry record.

One-Tap Conversion

Turn an enquiry into a full member profile without re-typing a single field.

Offers & Discounts

Apply a joining offer or discount at conversion and see it on the invoice.

Module 7

Trainer Management

Complete trainer toolkit with dedicated portal, performance tracking, and multi-gym support.

Assign Members

Assign members to trainers and track who's training whom.

Trainer Attendance

Trainer-wise attendance reports to track working hours and presence.

Performance Dashboard

Track trainer performance — member progress, retention, session counts.

Multi-Gym Support

Trainers working at 2+ gyms? Managed seamlessly from one system.

Trainer Portal

Separate login with 15+ pages — members, plans, schedule, and more.

Member Feedback

Collect and track member feedback for each trainer session.

Module 8

Group Classes & Batches

Schedule classes, manage bookings, and track attendance per batch.

Create Classes

Yoga, Zumba, CrossFit, HIIT — create any class type with details.

Batch Scheduling

Schedule batches with time slots, capacity limits, and recurring rules.

Member Booking

Members book classes from their app. No calls or walk-ins needed.

Class Attendance

Track attendance per class session. Know who showed up and who didn't.

Trainer Assignment

Assign trainers/instructors to specific classes and time slots.

Capacity Management

Set capacity limits per class. Waitlist management when class is full.

Module 9

POS & Shop

Sell supplements, merchandise, and accessories with full inventory management.

Sell Products

Supplements, merchandise, accessories — sell anything from your gym counter.

Inventory Management

Track stock levels with automatic low-stock alerts. Never run out.

GST Billing

GST-compliant billing on all retail sales with proper tax calculation.

Returns & Exchange

Handle returns and exchanges with proper tracking and refund management.

Category & Brand

Organize products by category and brand for easy management.

Sales Reports

Track retail sales, best sellers, and revenue from your gym shop.

Module 10

Accounting & GST

Complete financial management with GST compliance, expense tracking, and P&L reports.

GST Invoices

Generate GST-compliant invoices automatically for every transaction.

GSTR-2B & ITC

Import GSTR-2B data and reconcile Input Tax Credit automatically.

Expense Tracking

Track all expenses with categories — rent, salaries, utilities, and more.

Purchase Management

Manage purchases, suppliers, and vendor records in one place.

Balance Sheet & P&L

Auto-generated balance sheet and profit/loss reports for your gym.

Revenue vs Expense

Visual dashboard comparing revenue and expenses at a glance.

Module 11

In Free plan

Reports & Dashboard

Real-time insights to make data-driven decisions for your gym.

Real-Time Dashboard

Collections, attendance, expiring members — everything live at a glance.

Revenue Reports

Daily, weekly, monthly, and yearly revenue reports with trends.

Retention & Churn

Member retention analysis and churn rates to improve your business.

Lead Conversion

Track how many leads convert into paying members and why.

Attendance Trends

See peak hours, popular days, and member attendance patterns.

Export PDF/Excel

Export any report to PDF or Excel for sharing and offline use.

Module 12

Native Member & Trainer Apps

Real Android and iOS apps, published on Google Play and the App Store — not a shortcut on the home screen.

Starter & Growth — Fitplex Member App

No member app - web dashboard only. There is no per-member app charge.

Pro — Your Branded Mobile App

Your own Branded Mobile Application - the member app published under your gym's name, logo and colours on the Google Play Store and the Apple App Store, so members download YOUR app rather than ours. We handle the build, the store listings and every update.

Starter plan — free forever

No member app - web dashboard only. Your team runs everything from the Fitplex web dashboard; members do not get an app on the free plan.

Inside the app

What members get in the app

Everything a member needs between sessions, in one place.

Community

Gym feed, announcements, member interaction

Fitness activity

Attendance history, workout logging, progress and body-metric tracking

Smart reminders

Renewals, class bookings, missed-workout nudges

Food & nutrition tracker

Daily calorie and protein tracking with Indian food database

Social sharing

Share workouts, streaks and achievements to Instagram and WhatsApp

Online payments

Renew memberships and buy packs via UPI or card inside the app

Workout videos

600+ guided exercise videos

AI diet & workout plans

Personalised plans built on Indian food, delivered in-app (Growth & Pro)

On Growth your members get the Fitplex app from both stores. On Pro it is published under your own name, logo and colours — and the AI diet and workout plans are included.

Module 13

Security & Access Control

Role-based access, activity logs, and enterprise-grade data security.

Role-Based Access

Owner, manager, receptionist, trainer — each sees only what they should.

Branch-Wise Separation

Complete data separation between branches. No data leaks.

Activity Logs

Who did what, when — complete audit trail for every action in the system.

Cloud Backup

Automatic daily backups. Your data is always safe and recoverable.

Data Encryption

Enterprise-grade encryption for all data in transit and at rest.

Multi-Branch Login

One login to manage all your branches. Switch between gyms instantly.

Module 14

Multi-Branch / Chain Support

Manage all your gyms from one dashboard with branch-wise analytics.

One Dashboard

Manage multiple gyms from a single dashboard. Switch branches instantly.

Branch-Wise Reports

Compare performance, revenue, and attendance across all branches.

Member Transfer

Transfer members between branches with one click. History preserved.

Centralized Pricing

Set plans and pricing centrally or allow per-branch customization.

Everything You Need toRun Your Gym