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Built for Premium Gyms
and Gym Chains

Eighteen modules, five portals and twenty-one background automations — from member registration and face recognition attendance to staff payroll, GST input-credit reconciliation and branch-by-branch reporting. This is the platform serious operators run on, not a member list with a bill attached.

Module 1

Member Management

Complete member lifecycle — from registration to renewal, with every detail tracked.

Add/Edit Members

Register members with photo, plan, emergency contact and all details in seconds.

Family Linking

Link husband-wife-kids under one account for easy family membership management.

Free Data Migration

Migrate Excel/CSVs, or let our team extract your data even if your old gym software has NO export function — 100% free.

Member Timeline

Full history of payments, attendance, plan changes — everything in one view.

Member ID Cards

Generate professional printed ID cards, pairable with an RFID card for gate entry.

Freeze & Transfer

Freeze/hold memberships and transfer members between branches easily.

Module 2

Billing & Payments

Handle every transaction with GST compliance and automated follow-ups.

One-Click Invoice

GST-compliant invoice generation in a single click. Professional and instant.

Partial Payment Tracking

Track who owes what. See pending balances and payment history at a glance.

Multiple Payment Modes

Accept cash, UPI, card, bank transfer — all tracked in one place.

Auto Payment Reminders

WhatsApp reminders at 30d, 7d, 3d, 2d, 1d before expiry — fully automated.

WhatsApp Receipts

Payment receipts sent via WhatsApp automatically after every transaction.

Discounts & Coupons

Create and manage discount codes, coupons, and special offer pricing.

Module 3

Attendance & Access Control

Multiple check-in methods with automatic expired member blocking.

AI Powered

Face Recognition

Check-in via desktop or mobile camera. No cards, no fingerprints — just walk in.

  • Works on desktop + mobile camera
  • 2-second recognition
  • Auto-deny expired members
Face Scan Active
Door Lock

Biometric Door Lock Integration

Connect with existing hardware gate locks for seamless automated access control at your gym entrance.

  • RFID card & wristband gates
  • Biometrics (eSSL, ZKTeco integration)
Biometric Automated Door Lock Entry Gate

Thumb Impression & RFID

Members check in with a fingerprint or an RFID card or wristband at the gate.

  • Fingerprint scanners (eSSL, ZKTeco)
  • RFID cards & wristbands
  • Time-in/time-out tracking

Attendance Reports

Complete attendance analytics with time-in/time-out and trend reports.

  • Daily/weekly/monthly reports
  • Member-wise attendance history
  • Export to PDF/Excel
Module 4

WhatsApp Automation

Automated messages that increase renewals by 70% — zero manual effort.

5-Tier Renewal Reminders

Auto reminders at 30, 7, 3, 2, and 1 day before membership expiry.

Welcome Messages

Automatic welcome message sent to every new member on joining.

Payment Receipts

Instant receipt sent via WhatsApp on every payment transaction.

Birthday & Anniversary

Automatic birthday and anniversary wishes to keep members engaged.

Bulk Broadcast

Send announcements, offers, and updates to all members at once.

Custom Templates

Create and manage your own message templates for any occasion.

Automated WhatsApp fee reminder - member renewal preview
Module 5

AI Diet & Workout Plans

AI drafts the plan, your trainer approves it, the member gets it in the app. On Pro.

AI · Growth & Pro

AI Workout Plans

Built around your actual equipment, the member's goal and any injuries on file. One tap to assign.

  • Equipment-aware — uses YOUR gym's equipment
  • Injury & condition safe — excludes risky exercises
  • Trainer reviews & edits before assigning
  • Progressive overload week by week
Workout and fitness plan builder in the Fitplex trainer portal
AI · Growth & Pro

AI Diet Plans

Indian regional cuisine support with allergy exclusions, macro tracking and calorie calculation.

  • Indian regional cuisine support
  • Allergy & preference exclusion
  • Macro & calorie calculation
  • Delivered straight to the member app
Diet plan builder interface
HD Library

600+ Workout Videos

Empower your members to train correctly. Complete HD exercise video library accessible anytime in the member app.

  • 600+ high-definition form videos
  • Access anytime in the member app (Android & iOS)
  • Search by target muscle groups
  • Cuts down personal trainer costs
HD Exercise Tutorial Library
Module 6

Enquiries & Trial Passes

Log every walk-in, issue trial passes, and turn visitors into members.

Walk-in & Enquiry Log

Record every walk-in and phone enquiry with contact details and a callback date.

Trial & Guest Passes

Issue trial passes, track guest visits, and convert them into paying members.

Follow-up Reminders

Never miss a follow-up — the front desk gets a reminder on the day you set.

WhatsApp the Enquiry

Send package details, offers and a UPI payment link straight from the enquiry record.

One-Tap Conversion

Turn an enquiry into a full member profile without re-typing a single field.

Offers & Discounts

Apply a joining offer or discount at conversion and see it on the invoice.

Module 7

Trainer Management

Complete trainer toolkit with dedicated portal, performance tracking, and multi-gym support.

Assign Members

Assign members to trainers and track who's training whom.

Trainer Attendance

Trainer-wise attendance reports to track working hours and presence.

Performance Dashboard

Track trainer performance — member progress, retention, session counts.

Multi-Gym Support

Trainers working at 2+ gyms? Managed seamlessly from one system.

Trainer Portal

Separate login with 15+ pages — members, plans, schedule, and more.

Member Feedback

Collect and track member feedback for each trainer session.

Module 8

Group Classes & Batches

Schedule classes, manage bookings, and track attendance per batch.

Create Classes

Yoga, Zumba, CrossFit, HIIT — create any class type with details.

Batch Scheduling

Schedule batches with time slots, capacity limits, and recurring rules.

Member Booking

Members book classes from their app. No calls or walk-ins needed.

Class Attendance

Track attendance per class session. Know who showed up and who didn't.

Trainer Assignment

Assign trainers/instructors to specific classes and time slots.

Capacity Management

Set capacity limits per class. Waitlist management when class is full.

Module 9

POS & Shop

Sell supplements, merchandise, and accessories with full inventory management.

Sell Products

Supplements, merchandise, accessories — sell anything from your gym counter.

Inventory Management

Track stock levels with automatic low-stock alerts. Never run out.

GST Billing

GST-compliant billing on all retail sales with proper tax calculation.

Returns & Exchange

Handle returns and exchanges with proper tracking and refund management.

Category & Brand

Organize products by category and brand for easy management.

Sales Reports

Track retail sales, best sellers, and revenue from your gym shop.

Module 10

Accounting & GST

Complete financial management with GST compliance, expense tracking, and P&L reports.

GST Invoices

Generate GST-compliant invoices automatically for every transaction.

GSTR-2B & ITC

Import GSTR-2B data and reconcile Input Tax Credit automatically.

Expense Tracking

Track all expenses with categories — rent, salaries, utilities, and more.

Purchase Management

Manage purchases, suppliers, and vendor records in one place.

Balance Sheet & P&L

Auto-generated balance sheet and profit/loss reports for your gym.

Revenue vs Expense

Visual dashboard comparing revenue and expenses at a glance.

Module 11

Reports & Dashboard

Real-time insights to make data-driven decisions for your gym.

Real-Time Dashboard

Collections, attendance, expiring members — everything live at a glance.

Revenue Reports

Daily, weekly, monthly, and yearly revenue reports with trends.

Retention & Churn

Member retention analysis and churn rates to improve your business.

Lead Conversion

Track how many leads convert into paying members and why.

Attendance Trends

See peak hours, popular days, and member attendance patterns.

Export PDF/Excel

Export any report to PDF or Excel for sharing and offline use.

Module 12

Native Member & Trainer Apps

Real Android and iOS apps, published on Google Play and the App Store — not a shortcut on the home screen.

Growth — Fitplex Member App

The Fitplex member app for Android and iOS - your members download it free from the Google Play Store and the Apple App Store, sign in to your gym, and get their attendance history, plans, renewals and payments in one place. Ready on day one, nothing to set up, and no per-member app charge.

Pro & Solo — Your Own Branded App

Your own Branded Mobile Application - the member app published under your gym's name, logo and colours on the Google Play Store and the Apple App Store, so members download YOUR app rather than ours. We handle the build, the store listings and every update — members never see another company's name.

Lite — web dashboard

Lite runs entirely from the Fitplex web dashboard, which works in any browser on a phone, tablet or desktop. The member app starts on Growth.

Gym member using the Fitplex app
One app, your members’ pocket — Android and iOS.
Inside the app

What members get in the app

Everything a member needs between sessions, in one place.

Community

Gym feed, announcements, member interaction

Fitness activity

Attendance history, workout logging, progress and body-metric tracking

Smart reminders

Renewals, class bookings, missed-workout nudges

Food & nutrition tracker

Daily calorie and protein tracking with Indian food database

Social sharing

Share workouts, streaks and achievements to Instagram and WhatsApp

Online payments

Renew memberships and buy packs via UPI or card inside the app

Workout videos

600+ guided exercise videos

AI diet & workout plans

Personalised plans built on Indian food, delivered in-app (Growth & Pro)

On Growth your members get the Fitplex app from both stores. On Pro it is published under your own name, logo and colours — and the AI diet and workout plans are included.

Module 13

Security & Access Control

Role-based access, activity logs, and enterprise-grade data security.

Role-Based Access

Owner, manager, receptionist, trainer — each sees only what they should.

Branch-Wise Separation

Complete data separation between branches. No data leaks.

Activity Logs

Who did what, when — complete audit trail for every action in the system.

Cloud Backup

Automatic daily backups. Your data is always safe and recoverable.

Data Encryption

Enterprise-grade encryption for all data in transit and at rest.

Multi-Branch Login

One login to manage all your branches. Switch between gyms instantly.

Module 14

Multi-Branch / Chain Support

Manage all your gyms from one dashboard with branch-wise analytics.

One Dashboard

Manage multiple gyms from a single dashboard. Switch branches instantly.

Branch-Wise Reports

Compare performance, revenue, and attendance across all branches.

Member Transfer

Transfer members between branches with one click. History preserved.

Centralized Pricing

Set plans and pricing centrally or allow per-branch customization.

Module 15

Staff HR & Payroll

The part most gym software leaves to a spreadsheet. A chain with forty staff cannot run on one.

Leave & Attendance

Staff leave requests and approvals, staff attendance captured on the same devices your members use.

Shifts & Roster

Shift patterns, a roster with reporting hierarchy, and attendance rules that decide what counts as late.

Payroll

Salaries, PT earnings and trainer commission resolved into one payroll run.

Reimbursements

Staff claims and approvals tracked against the month they belong to.

Reward Rules

Incentive rules for sales and retention that pay out automatically.

Employee Performance

Conversions, follow-ups and revenue attributed per employee across branches.

Module 16

GST, Purchases & Input Credit

Not a “GST report” your CA rebuilds by hand. The full purchase and input-credit side, in the portal’s own shape.

GSTR-1 & GSTR-3B

Portal-ready GSTR-1 JSON, GSTR-3B and HSN/SAC summaries, plus a sales register your accountant can file from.

GSTR-2B Import

Import GSTR-2B and match it against what you actually recorded.

ITC Reconciliation

An input-credit dashboard that shows what is claimable, what is mismatched and what is still missing.

180-Day Tracking

Supplier payments tracked against the 180-day rule, so reversals do not surprise you at filing time.

Vendors & Purchases

Vendor ledger, purchase invoices and purchase returns kept against the right GSTIN.

Multiple GSTINs

Branches in different states register separately — each branch bills under its own GSTIN.

Module 17

Front Desk & Cash Control

Where cash goes missing in a busy gym is between shifts. This closes that gap.

Cash Handover

Shift-to-shift handover with a counted figure on both sides, so a shortfall has a name and a time.

Bank Deposits

Record what left the drawer for the bank and reconcile it against collections.

Cash Audit Trail

Every adjustment logged with who made it — an audit trail rather than an explanation.

TV Display

Live check-ins, announcements and offers on a screen on the gym floor.

Device Integration

eSSL and ZKTeco readers and AI face terminals connect over the internet — no front-desk PC acting as a server.

Rules & Regulations

Your gym rules published to members and acknowledged in the app.

Module 18

Member Connect & Campaigns

Retention is a campaign calendar, not a reminder. This is the machinery behind it.

Campaigns

Build a segment, pick a template and schedule it — with delivery history per member.

Approved Templates

WhatsApp Business templates, including birthday templates, managed inside the panel.

Push Notifications

Scheduled push to the member app, not just messages that cost money to send.

Referrals & Wallet

Referral rewards credited to a member wallet and spendable against renewals or the shop.

Community Reports

Who is engaging, who has gone quiet, and which campaign actually moved a number.

Feedback & Polls

Feedback forms and polls collected in the app and reported back by branch.

The platform

Five portals, running on their own

A chain is not one screen. Each role gets the panel it needs, and the parts that should not need a human do not get one.

Owner & Admin

The full management panel, scoped by branch and by role.

Trainer Portal

Assigned members, PT sessions, programs and check-ins.

Member App

Android and iOS — plans, payments, attendance, bookings and plans.

Front Desk

A restricted view for the desk: check-ins, payments, enquiries, nothing else.

API Access

Documented API and keys to connect the tools you already run.

21 Automations

Expiry sync, payment reminders, class reminders and closures, attendance rules, auto check-out, referral and staff rewards, scheduled reports and a daily briefing — all running in the background.

Not every gym needs all of this

Running one gym on a tight budget?

Fitplex is built for premium gyms and multi-branch chains — the kind running payroll, input-credit reconciliation, several branches and their own app. If what you actually need is clean member management, attendance and receipts, and nothing more, GymsCloud does exactly that for a fraction of the cost.

We would rather send you to the right tool than sell you a platform you will only use a tenth of.

Visit GymsCloud

Member management, done simply.

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100% Free Migration

Already running another gym software?

We move your complete history across for you — every member profile, every invoice and every report, reconciled against your existing records before you go live. No extra cost, no downtime, no re-typing.

Excel, CSV or a database backup — and if your current software has no export, our team extracts it for you. Typically live within 24 hours.

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Customer Support

Raise a ticket and track it, or reach the team directly.

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Phone Number (080) 6217 8236
Support Email support@fitplex.in